Top 10 Blogging Productivity Tools

How often do you find yourself saying, “I just don’t have enough time.”

Most likely, it is more often than not.

It’s okay.

I am here to help.

When we say we don’t have time, we are just making an excuse and holding ourselves back.

Trust me. I used to be the queen of this.

Do you always feel like you don’t have enough time? These top 10 blogging productivity tools will help you to get more done in less time. It’s time to stay on track, streamline your workflows and be more productive with your blog.

This excuse prevents us from taking action on what needs to be done, which then leads to being unproductive.

See how this can be a never-ending cycle?

It’s time to get off of this loop you are stuck on and actually be more productive with your blog.

You don’t need more time, you just need to make better use of the time you have.

Most people believe that they have to be busy in order to be productive.

Productivity isn’t just a feeling. 

It is directly related to a result that you create.

In this post, I am going to share with you some of the top blogging productivity tools to help you save time, stay focused and be more productive. 

Each one serves a different purpose and can help you to streamline your workflow.

Want to get more done in less time? Sign up for my FREE workshop, How to Accomplish More with Your Blog in Less Time and start watching the training immediately!

Top 10 Blogging Productivity Tools

#1 Toggl

This is by far one of my favorite apps I have on my computer. I literally use it every single time I sit down to work. 

Toggl is a free time-tracking software that allows you to start and stop a timer for each project or task you work on. It’s literally the easiest way to track your time.

You can use it on the web, on a desktop and even on your mobile.

One of my favorite features is the weekly email report that they send to show you how much time you spent on each activity.

You can then evaluate to see where or how you are wasting time and make changes accordingly.

#2 Tailwind

If you are using Pinterest then I am sure you know how quickly you can get distracted and lose track of time.

This is where Tailwind comes into play.

Tailwind (affiliate link) is a scheduling app for Pinterest and Instagram. It allows you to discover content and schedule posts.

I recommend downloading the Tailwind toolbar to help you save time.

In a few minutes, I can have hundreds of pins scheduled and ready to be pinned.

#3 Smarterqueue

Smarterqueue is a tool to help you schedule your social media updates all in one place. You can upload your blog content and then add it to each of your social media channels to rotate and promote over and over again.

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Smarterqueue helps you to find content to share in seconds, create posting categories, learn from your posting patterns and so much more.

It even offers an analytics section to see how content is performing on your social media platforms.




#4 Grammarly

This tool can be used online to proofread your blog posts or other content you create.

It helps you with your spelling, grammar, styling and even sentence structure.

Grammarly saves me so much time proofreading. I installed it onto my desktop and it will automatically show me corrections in Google Docs, Squarespace and even when I am writing emails in Gmail.




#5 LastPass

LastPass is a password management tool that allows you to store all of your passwords. It will then auto-fill the username and password each time you log in.

A cool feature that LastPass offers is you can store your passwords and then share them with someone without them seeing the actual password. 

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For example, if you have a VA or someone else who works on your team, you can share a login with them and they can auto-sign into your shared accounts. 

Save yourself time signing into the millions of different accounts you use on a daily basis for your blog.



#6 Dropbox

This is one of the best cloud storage tools that you can use.

Dropbox allows you to access your files from anywhere and you can share your files with anyone. It is extremely helpful when you need to share large files that are too big to send through email.

This is the perfect place to backup all of your files and keeps all of your blogging content saved.


#7 G Suite

G Suite is Google’s apps that I personally use on a daily basis. Each one helps me to save time and make my blog’s processes run smoother. Here are a few examples of how I use each app:

Gmail - I access all of my blog’s email accounts in one place, send canned emails, and create email templates here.

Google Calendar - This helps to keep my schedule organized and has the ability to combine multiple calendars.

Google Drive - I store almost everything I do onto my Google Drive. The search feature saves so much time when I am looking for something in my archives.

Google Docs - I create all of my new content here and easily give access to my VA for scheduling. It allows comments from team members so it makes it super simple to work together on projects.

Google Sheets -  I am a spreadsheet fanatic and use this app for tracking all of my business data.

Google Slides - I create all of my slides for webinars here and can easily access it from anywhere when I am doing workshops/presentations.



#8 Canva

I have been a loyal Canva user for years. Canva is an image editing software that can be used on the web or you can even download their mobile app.

I use Canva for blog posts images, mockup graphics, social media promos, infographics, presentations and any other designs I need to make for my blog. One of the best features of Canva is you can save yourself a ton of time by making templates. 

This means you can make a few Pinterest image templates and then copy them each time you are ready to create a new image to promote your blog content. 

They have a free version, but I am currently using their paid version. I also love using their mobile app to make Insta stories.

Related: Create profitable Pinterest images for free using Canva


#9 Zapier

Zapier is considered the glue that connects apps to each other. It sounds confusing, but it helps me to automate my business.

Zapier works in the background to automate repetitive tasks and allows me to build workflows. A few examples that you can use for your blog include:

  • Use Zapier to auto-create a new entry in Google Sheets to create a content archive using your RSS feed. You can then reference this archive when creating new content so that you don’t have to manually search through old content.

  • If you use Paypal or Stripe to accept payments, you can use Zapier to trigger a buyer in Convertkit so that they get the appropriate follow-up sequence after purchasing.


#10 Asana

Asana is a project management tool that can be accessed from the web or even on your mobile. I literally use Asana every day to work my way through my to-do list.

There are so many features to help you be more productive:

  • Create templates to duplicate each time you create new content to streamline the process

  • Assign tasks to team members

  • Create an editorial calendar

  • Keep track of recurring tasks and deadlines

I could go on and on. This is one of my favorite tools that I use to stay on track of everything that needs to be done for my blog. 

I just shared my top 10 blogging productivity tools that I use on a daily basis. 

You don’t have to try every single option on this list. Figure out what you need to work on with your blog and find one solution. Test it out and see what you think.

It’s important to find ways to streamline your workflow so you can be more productive each day.

You can check out all of my top blogging resources here.

Don’t forget to sign up for my FREE workshop, How to Accomplish More with Your Blog in Less Time and start watching the training immediately!

Comment below and tell us what your top blogging productivity tools include.

Addi GanleyComment